dta manual chapter 5

dta manual chapter 5

Also take a look at the tutorial for this in RevMan for DTA reviews. Chapter 9: Assessing risk of bias and concerns about applicability of included studies (PDF 225 KB) Chapter 10: Collecting data Chapter 11: Analysing and presenting results. Version 1.0 uploaded January 2011 (PDF 765 KB) Chapter 11 supporting files (.zip 7.6 KB) Chapter 12: Implementation of meta-analysis methods Chapter 13: Interpreting results and drawing conclusions (PDF 836 Kb) Chapter 14: Writing a plain language summary OK More information. In order for DTS to reconcile estimated expenses with actuals, a traveler submits a voucher. The voucher is prepopulated with data that was entered on the authorization; therefore, the traveler must have an approved authorization in DTS before creating a voucher. A traveler can add to and update this data. DTS allows a traveler to create a voucher prior to or during temporary duty (TDY) travel, but does not allow it to be signed until after the trip is complete. Likewise, this restriction prevents the Authorizing Official (AO) from approving the voucher until the trip is complete. A voucher cannot be stamped APPROVED until DTS receives positive acknowledgement from all accountable stations. This status indicates that the Global Exchange (GEX) accounting system has received and accepted the obligation. It is recommended that vouchers be submitted within five days of returning from travel. Please check revision currency on the Web prior to use. Chapter 4: Vouchers From Authorizations 4.1 Log In to DTS To create a voucher in DTS, access the DTS Home page by entering URL www.defensetravel.osd.mil and follow the below instructions to log in to DTS: 1. Select the green LOGIN TO DTS button located near the center of the DTS Home page. The DoD Privacy and Ethics Policy statement displays. 2. Select Accept. (Selecting Decline will return to the DTS Home page.) The Choose Signing Certificate screen opens if more than one certificate is available. 3.http://sendi-clima.com/userfiles/7942-manual.xml

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Complete the correct certificate and select OK. Note: Based on middleware and local network security policy, login and signing procedures may vary. 4.2 Create a Voucher Once logged in to DTS, the User Welcome screen opens. Follow the below steps to create a new voucher: 1. Mouse over Official Travel on the menu bar. 2. Select Vouchers from the drop-down list. The Vouchers screen opens (Figure 4-1). All existing vouchers display on this screen. The column headers may be selected to sort the authorizations by document name, departure date, status, or Travel Authorization Number (TA Number). The appropriate link may also be selected to view, edit, print, remove, or amend a voucher. Select to edit information in an existing voucher. If the box is cleared, DTS will prompt the user for a digital signature. Once a voucher has been approved, the link displays as view and the amend link (see below) must be used to make changes to the voucher. Print. Select to print an overview of the itinerary, including per diem rates and entitlements. The voucher displays on a new screen, from which it can be printed. Remove. Select to delete a document that is in the status of CREATED. This link is no longer available after the voucher has been signed. Amend. Select to make changes to an APPROVED voucher. This link will only display after the AO has stamped the voucher APPROVED. It lists the authorizations from which vouchers can be created. Select the column headers to sort the authorizations (Figure 4-2). The Trip Overview screen opens (Figure 4-3). The itinerary appears on the right side of the screen in the Trip Summary box. The itinerary displays the information that was entered in the authorization. Chapter 4: Vouchers From Authorizations Return To List - A Return to List button displays in the top left corner of each screen. This closes the current document and returns to the traveler's document list.http://ahkkpcm.org/userfiles/7941g-manual.xml

The following sections provide guidance for changing the voucher, if any part of the trip (e.g., dates, travel, or lodging) differs from the authorization. 4.3 Update Itinerary If the dates or location have changed during the travel, the itinerary can be updated when creating the voucher. The following sections describe how to change the dates and locations. 4.3.1 Change the Dates of a Trip To change the date(s) of a trip, begin in the Trip Summary box on the right side of the Trip Overview screen. Follow the below steps to change the date(s) on an itinerary: 1. Select Edit for the Overall Starting Point or Overall Ending Point, depending on the date that changed. The Trip Overview box on the left side of the screen displays a Start Date field and an End Date field. Each field has a pop-up calendar from which to select the correct travel date. 2. Complete the Start Date field or the End Date field (as needed) with the correct date(s) or select the calendar icon to select the date(s). 3. Select Proceed to Per Diem Locations at the bottom of the screen. A pop-up message displays to remind the traveler that the per diem entitlements will be updated for the document. 4. Select OK. The Per Diem Locations screen opens (Figure 4-4). The itinerary displays in the Trip Summary box on the right side of the screen. Chapter 4: Vouchers From Authorizations Figure 4-4: Per Diem Locations Screen - Change Date for Location 1 5. Select Edit for Location 1 in the Trip Summary box. The calendar icon may be selected to choose the date. 7. Select Save Changes. A pop-up message displays to remind the traveler that the per diem entitlements will be updated for the document. 8. Select OK. The Per Diem Locations screen refreshes with the new date(s) (Figure 4-5). Figure 4-5: Per Diem Locations Screen (Date Changed) 9. Review the Trip Summary box to confirm that the change has been made to the trip date(s). In order to have a valid voucher in DTS, a per diem location must be selected. 4.3.

2 Update a Location To add or change a location, begin in the Per Diem Locations box on the left side of the Per Diem Locations screen (Figure 4-4). Use to add a new location to which travel occurred before the traveler arrived at Location 1. Remove. Use to remove the location from the itinerary. Chapter 4: Vouchers From Authorizations 4.3.2.1 Add a Location Beginning in the Trip Summary on the left side of the screen, follow the below steps to add a location to an itinerary: 1. Select Edit in the Overall Ending Point box. The Trip Overview screen opens (Figure 4-3). 2. Select the calendar icon to change the End Date. 3. Select Proceed to Per Diem Locations. A pop-up message displays with a reminder that the per diem entitlements will be updated for the document. 4. Select OK. 5. Select Click Here to add a location at which the traveler arrived before the location in the authorization. -ORSelect one of the Search by: buttons to add a new location as Location 2. 6. Enter the Arriving On date. 7. Select Save This Location. Chapter 4: Vouchers From Authorizations The Per Diem Locations screen refreshes with the new location (Figure 4-6). Chapter 4: Vouchers From Authorizations 4.3.2.2 Change or Remove a Location If the TDY changes to a different location, the location that was populated into the voucher from the authorization must be removed and the actual TDY location must be added. Beginning on the left side of the Per Diem Locations screen (Figure 4-6), follow the below steps to change a location: 1. Select Remove next to the arrival date. A message displays, asking for confirmation to delete this location. 2. Select OK. A message displays stating that the per diem entitlements for this trip have been updated. 3. Select OK. The screen no longer displays the removed location. 4. Select one of the Search by: buttons to add a new location. 5. Select Save This Location.

Chapter 4: Vouchers From Authorizations The Per Diem Locations screen refreshes with the new location (Figure 4-7). Chapter 4: Vouchers From Authorizations 4.4 Travel The Travel module of DTS is a tool that allows a traveler to update certain travel costs on a voucher. It is not used to make reservations; its purpose is to update some of the costs for reserved travel. The ticket type cannot be changed using this process. Section 4.4.5, Add Other Ticketed Transportation provides instructions on how to add new ticketed transportation arrangements. When Travel is selected from the navigation bar, the Air Travel screen opens by default (Figure 4-8). The right side of the screen is the Trip Summary. The Trip Summary displays the itinerary and the links used to edit the voucher on all the screens in the Travel feature. Figure 4-8: Air Travel Screen Note: If a CTO fee is not included with the air fare, the traveler must include the CTO fee by using the Other Trans.The traveler should select CTO Fee from the drop-down list on the Other Trans.Please check revision currency on the Web prior to use. Chapter 4: Vouchers From Authorizations Figure 4-9: Other Trans. Screen 4.4.1 Update Air Travel Follow the below steps to update air travel: 1. Select Travel from the navigation bar. The Air Travel screen opens by default (Figure 4-8). The Trip Summary box is located on the right side of the screen. It displays the itinerary for the entire trip and the links that enable the traveler to edit the voucher. 2. Choose Edit next to the flight for which the information will be changed. -ORChoose Remove to delete a flight. Chapter 4: Vouchers From Authorizations The screen refreshes (Figure 4-10). It displays the original flight information from the authorization. Figure 4-10: Edit Air Travel Screen 3. Select Change Ticket Data. Chapter 4: Vouchers From Authorizations The Other Trans.Lodging updates will be entered on the Per Diem Entitlements screen.

Changes can be made that apply to one day or to a range of days. Do not add hotel sales taxes or room taxes in the Lodging section for continental United States (CONUS) locations. These should be entered in the Expenses section. Follow the below steps to change the dates for lodging: 1. Select Travel from the navigation bar. 2. Select Lodging from the subnavigation bar. The Lodging screen opens. The itinerary displays for the trip and links are available to allow the traveler to edit the voucher. 3. Choose Edit next to the lodging for which the dates will be changed. -ORChoose Remove to delete the lodging. The Lodging screen refreshes (Figure 4-11). If Edit was selected, the left side of the screen displays editable fields where the lodging dates can be updated. Chapter 4: Vouchers From Authorizations Figure 4-11: Edit Lodging Screen 4. Complete the Check-In and Check-Out fields to reflect the correct dates and times. Chapter 4: Vouchers From Authorizations 5. Select Update Actual Lodging Cost if the lodging costs require updating. The Per Diem Entitlements screen opens. 6. Select Edit for the date on which changes are necessary. -ORSelect Remove to delete the lodging entry. The Per Diem Entitlements screen displays fields where the traveler may enter changes to dates, per diem rates, duty conditions, meals, and other per diem entitlements. 7. Update the fields as necessary. 8. Select Save These Entitlements. -ORSelect Cancel These Entitlement Changes and Return, if no changes are necessary. 4.4.3 Update Rental Car If it is necessary to change information about a rental car that was included in the authorization, use the Rental Car screen. If a rental car was booked outside of DTS and was not included in the authorization, use the Non-Mileage Expenses screen to enter the rental car costs. Follow the below steps if rental car information needs to be updated: 1. Select Travel from the navigation bar. 2. Select Rental Car from the subnavigation bar.

The Rental Car screen opens. 3. Select Edit next to the car rental that requires changes. -ORSelect Remove to delete the car rental entry. The Rental Car screen refreshes. If Edit was selected, the left side of the screen displays editable fields in which to enter the correct rental car information (Figure 4-12). Chapter 4: Vouchers From Authorizations Figure 4-12: Rental Car Screen 4. Update the fields as necessary. 5. Select Save Selected Car. 4.4.4 Update Rail Travel The below steps serve as a guide to updating rail travel: 1. Select Travel from the navigation bar. 2. Select Rail from the subnavigation bar. The Rail Travel screen opens. Chapter 4: Vouchers From Authorizations 3. Select Edit next to the rail travel that requires changes. -ORSelect Remove to delete the rail travel. The Other Trans. screen opens. 4. Update the fields as necessary. 5. Select Save. 4.4.5 Add Other Ticketed Transportation Ticketed transportation arrangements, including air and rail, that were booked outside of DTS will need to be added to the voucher. Follow the below steps if new ticketed information need to be entered: 1. Select Travel from the navigation bar. 2. Select Other Trans. from the subnavigation bar. The Other Trans. screen opens (Figure 4-13). Chapter 4: Vouchers From Authorizations Figure 4-13: Other Ticketed Trans. Screen 3. Select the Type drop-down list and select the type of travel. The Description field populates automatically. 4. Complete the Ticket No. field. 5. Complete the Ticket Value field. 6. Complete the Ticket Cost field, if different from ticket value. 7. Complete the Departure Date field. Chapter 4: Vouchers From Authorizations 8. Complete the Issue Date field, if known. 9. Select Save. 10. Confirm the information in the Ticketed Transportation Saved box. The information updates and displays in the Trip Summary box. It can be edited or removed. 4.

5 Expenses The Expenses module allows travelers to record mileage and non-mileage expenses, as well as edit per diem entitlements. Expenses that are not on the drop-down list must be entered manually or may be selected from a list of transactions made on the Government Travel Charge Card (GTCC). Mileage expenses include mileage rates for various modes of transportation. DTS calculates the Per Diem Entitlements based on the allowed amounts for the TDY location. 4.5.1 Update Non-Mileage Expenses Follow the below steps to add and edit non-mileage expenses: 1. Select Expenses from the navigation bar. The Non-Mileage Expenses screen opens by default (Figure 4-14). This screen will only display as shown if no expenses were added to the authorization. Chapter 4: Vouchers From Authorizations If expenses were added to the authorization, the screen will display an Expenses Summary on the right side of the screen (Figure 4-15). Figure 4-15: Non-Mileage Expenses Screen With Summary Remove may be selected to delete an expense if it was not incurred, or Edit may be selected to change the expense amount or the date when the expense was incurred. 2. Select the Expense Type drop-down list arrow and select the type. -ORComplete the -OR- field with the type of expense. 3. Enter the Cost of the expense. 4. Enter the Date of the expense. Use the calendar icon if necessary. 5. (Optional) The Method of Reimbursement field fills based on the expense type. For example, if 15 foreign units were spent on a taxi, enter 15. Chapter 4: Vouchers From Authorizations b. Complete the Exchange Rate field with the official exchange rate for the date on which the currency was spent. The official exchange rate is the foreign units per U.S. dollar amount, e.g., 0.74794. 7. Click anywhere on the screen. The screen refreshes. The amount displayed in the Exchange Rate field shows that 1 Euro is equal to 1.33689839572 U.S. dollars.

DTS multiplies the amount of foreign money by the rate to populate the Expense Cost field (Figure 4-16). Figure 4-16: Expense Details and Currency Calculator Screen 8. Select Save Expenses. 9. Repeat steps 1 through 8 for all non-mileage expenses. Chapter 4: Vouchers From Authorizations The Charge Card Transactions screen opens (Figure 4-17). A pop-up window opens, prompting the traveler to select an expense type from the drop-down list (Figure 4-18). Chapter 4: Vouchers From Authorizations Figure 4-18: Select an Expense Type Window 3. Select the Expense Type drop-down list arrow and select an expense type. -ORComplete the -OR- field with the expense type. 4. Select OK. The expense is now listed in the Expense Summary (Figure 4-19). Chapter 4: Vouchers From Authorizations Figure 4-19: Transaction Saved to Expenses Summary 5. Select Save Expenses. Chapter 4: Vouchers From Authorizations The Non-Mileage Expenses screen refreshes with the expenses saved (Figure 4-20). Figure 4-20: Non-Mileage Expenses Screen - Transaction Saved 6. Select Edit to change an expense. -ORSelect Remove to delete an expense from the Expenses Summary. Chapter 4: Vouchers From Authorizations 4.5.2 Update Mileage Expenses Follow the below steps to add or edit mileage expenses: 1. Select Expenses from the navigation bar. The Non-Mileage Expenses screen opens by default. 2. Select Mileage from the subnavigation bar. The Mileage Expenses screen opens (Figure 4-21). Select if a privately owned vehicle is used for official business while at the TDY location. When selected, miles cannot be entered. Instead, use of the DoD Table of Distances (DTOD) is mandatory. Select if a POC is used for travel from the traveler’s duty station or residence Pvt Auto-Terminal to and from the airport. Instead, use of the DTOD is mandatory. Miles cannot be entered and use of DTOD is mandatory. See Section 2.7.2.1. 4. Complete the Date field with the date of the expense. 5.

(Optional) The Method of Reimbursement field fills based on the expense type. Chapter 4: Vouchers From Authorizations 4.5.2.1 Edit a Mileage Expense Follow the below steps to edit a mileage expense: 1. Select Edit to the right of the expense in the Expenses Summary. 2. Make the necessary changes on the left side of the screen. 3. Select Save Expense. 4.5.2.2 Remove a Mileage Expense Follow the below steps to remove a mileage expense from a voucher: 1. Select Remove to the right of the expense in the Expenses Summary. 2. Select OK when the confirmation box opens. 4.5.2.3 Defense Table of Official Distances (DTOD) The DTOD should be used when driving to a TDY location, driving to a Permanent Change of Station (PCS), or during other travel outside the duty area. It is not used for local travel or miscellaneous travel (personal travel on duty). After selecting an expense type on the Mileage Expenses screen (Figure 4-21), follow the below steps to use the DTOD: 1. Select DoD Table of Distances. Chapter 4: Vouchers From Authorizations The DTOD screen opens (Figure 4-22). It displays the list of locations (Figure 4-23). Chapter 4: Vouchers From Authorizations Figure 4-23: DTOD Search Results Screen 6. Choose Select next to the desired location in the Search Results column. 7. Complete the County field (optional). 8. Check the Oconus box in the Traveling To section if traveling to an OCONUS location. 9. Complete the City field in the Traveling To section. Chapter 4: Vouchers From Authorizations 10. The information on the screen results from the TDY destination entered on the Itinerary screen and the lodging selected in the Travel module. Follow the below steps to view the per diem entitlements for the voucher: 1. Select Expenses from the navigation bar. 2. Select Per Diem Entitlements from the subnavigation bar. The Per Diem Entitlement screen opens (Figure 4-24).

The information displayed on the screen is filled automatically from the information entered in the trip itinerary. Chapter 4: Vouchers From Authorizations Figure 4-24: Per Diem Entitlements Screen Lodging costs and other information (e. g. duty conditions and meals) entered on the authorization can be changed using this screen. Changes can be made for a specific date or for a date range. 3. Select Edit next to the date and location to be changed. 4. Select Reset next to any date(s) and location(s) that need to be reset to the original value(s). Note: The Edit All button allows the traveler to edit all of the dates at once. The Reset All button allows the traveler to reset all of the dates at once. Warning: Only use the Edit All function when Meals Available (for a military location) and other edits have not already been made. This feature resets any Meals Available that have been selected to Full Meals and clears all previous edits. The Per Diem Entitlements Detail screen displays editable fields where the traveler may update costs as necessary (Figure 4-25). Chapter 4: Vouchers From Authorizations Figure 4-25: Per Diem Entitlements Detail Screen (Edit Lodging and Duty Conditions) 5. Enter the date in Values Apply Through field if changes are for multiple consecutive days. 6. Enter lodging cost in the Lodging field, if different than the lodging rate from the authorization. Figure 4-26: Per Diem Entitlements Detail Screen (Edit Meals and Other Per Diem Entitlements) Note: The Other Per Diem Entitlements screen shown in Figure 4-26 is for a civilian employee. Sick Leave will not display as an entitlement for Military members. Select the radio button under Other Per Diem Entitlements that describes the per diem entitlements for this date or date range. a. Use the default choice, No Other Per Diem Entitlements, when no other options apply. b. Select Leave if taking leave. Military personnel use Annual leave. Civilian employees may choose either Annual or Other.

Civilian employees may enter the number of hours they wish to use. c. Select Sick Leave - No Per Diem if a civilian employee has been granted sick leave, but per diem has not been authorized. d. Select Sick Leave - Per Diem if a civilian employee has been granted sick leave, and per diem has been authorized. e. Select Duty Day if a military member and the AO did not approve excess travel time as official (when trip is extended beyond official travel date). Leave should not be charged because the return travel occurred on a duty day. No per diem reimbursement is allowed and the day is not charged as Leave. f. Select Non-Duty Day if a civilian employee and the AO did not approve the excess travel time as official. Leave should not be charged because the return travel occurred on a non-duty day. No per diem reimbursement is allowed, and the day is not charged as Leave. g. Select Authorized Delay for a date if the AO approved additional travel time because of an unavoidable delay. Full reimbursement is allowed for per diem entitlements. h. Select Actual Lodging if the traveler is to be reimbursed for spending more than the per diem rate on lodging. Note: Additional lodging costs must be authorized by the AO. The Actual Costs Limited field displays the maximum actual lodging amount the AO may authorize. i. Select OCONUS Incidental Amount if the incidental rate will be limited to the minimum allowable OCONUS rate. j. Select In Place for either the first or last day of travel if there are two back-to-back TDYs without returning to the permanent duty station. Chapter 4: Vouchers From Authorizations 4.6 Substantiating Records Substantiating Records are proof of expenses incurred on official travel. Travelers are required to store digital images of receipts. Travelers can load images of receipts and other supporting documents into DTS by either faxing, or scanning and uploading these documents.

See Document Processing Manual, Chapter 2 for instructions on adding substantiating records. 4.7 Update an Accounting Code If no payment has been made on an LOA, the LOA may be changed. An LOA should never be removed or changed if any payment has been made. For example, if a non-ATM advance, scheduled partial payment (SPP), or voucher settlement has been paid using an LOA, the LOA that was used should not be removed or changed. If a change must be made, it must be done manually outside of DTS. Follow the below steps to update the LOA on a voucher: 1. Select Accounting from the navigation bar. The Accounting Codes screen opens (Figure 4-27). Beginning on the Accounting Codes screen (Figure 4-27), follow the below steps to add multiple accounting codes to one voucher: 1. Select the Accounting Label drop-down list arrow and select all accounting labels that apply. A pop-up window displays the following message: Please remember to allocate expenses to the LOA that was just added. 2. Select OK. The Accounting Codes Screen refreshes. The How to Allocate drop-down list appears (Figure 4-28). Chapter 4: Vouchers From Authorizations Figure 4-28: Accounting Codes Screen - Allocate Expenses 3. Select the How To Allocate drop-down list arrow and select an allocation method. 4. Select Allocate Expenses. 5. Select the Accounting Code to use for each allocation. 6. Select Save Allocations. The Expense Summary displays a breakdown of the expenses applying to each LOA. Chapter 4: Vouchers From Authorizations 4.8 Additional Options The Additional Options module allows the traveler to view and edit additional entries in the voucher. 4.8.1 Profile The Profile screen allows the traveler to update personal profile data using the links displayed near the top of each of the Profile screens. Non-DTS Entry Agents (NDEAs) are able to update profile data for travelers in the groups to which they have group access (Figure 4-29).

Changes made using the Traveler Setup feature will not update existing documents. Use the links on each screen to open the next. Note: EFT data on the My Account Information screen is mandatory. Chapter 4: Vouchers From Authorizations My Additional Information screen. Note: DTAs cannot update Self AO Approval, Advance Authorized, and Mandatory use of GTCC (GOVCC) in their own profiles. My Account Information screen. The Profile screen opens by default. 2. Select the correct link for the screen to be updated. 3. Enter or update data. 4. (Optional) Check the Save changes to permanent traveler information box to save these changes for use in all future documents. Leave the box unchecked to apply the changes to the current document only. 5. Select Update Personal Information. Note: Electronic Funds Transfer (EFT) data on the My Account Information screen is mandatory. If the radio button is Yes with no EFT account data, the document cannot be signed, and the traveler will be returned to this screen. The No radio button is only an option if the traveler does not have access to an account at a financial institution that can receive EFT transmissions. Chapter 4: Vouchers From Authorizations 4.8.2 Payment Totals The Payment Totals screen allows for the review of calculated trip expenses, disbursements, credits, and traveler entitlements. The traveler may make an additional payment to the GTCC or record payments previously made to the GTCC. Any amount entered in the Add GOVCC ATM or Add’l GOVCC Amt fields will decrement the Net to Traveler distribution. Follow the below steps to review the payment totals for the voucher: 1. Select Additional Options from the navigation bar. 2. Select Payment Totals from the subnavigation bar. The Payment Totals screen opens (Figure 4-30). See Table 4-2 for a description of the fields on the Payment Totals screen.

Chapter 4: Vouchers From Authorizations Table 4-2: Payment Totals Screen Description PAYMENT TOTALS SCREEN DESCRIPTION DESCRIPTION FIELD OR OBJECT Expense Summary Total Expenses Non- Reimbursable Expenses Reimbursable Expenses Adds the reimbursable and non-reimbursable expenses claimed on the travel document. If available, use the link to view supplementary information on each separate payment. This totals the expenses for which the traveler cannot be reimbursed: Includes Centrally Billed Accounts (CBA) and Air Mobility Command (AMC), Government Transportation Request (GTR), and Government Funded (GOV FUND) expense type codes (expenses) on the travel document. This totals the expense for which the traveler can be reimbursed: Includes all expenses with a Per Diem expense type code including personal and GOVCC (also referred to as GTCC) expenses. Disbursement Summary Gov't Advance Paid Total of disbursements from Government non-ATM advances, paid or submitted for payment. Scheduled Partial Payments Paid Previous Voucher Payments Total of disbursements from Government from SPPs, both paid and submitted for payment. If available, use the link to view supplementary information on each SPP. Total Prior Payments Total disbursement: sum of the Government advances, SPPs, and voucher payments that have been paid to a traveler. Collections For Due U.S. documents. Collections received and posted for amount of Due U.S. collected back from traveler. If available, use the link to view supplementary information on each separate collection. Total of disbursements from Government from previous vouchers. Amount is zero until the initial voucher is paid. Credit Summary Cumulative amount of reimbursable expenses minus the total amount of previous payments with the resulting amount greater than or equal to zero (due traveler). ? Authorizations use the estimated reimbursable expenses on the current adjustment level of the authorization for the reimbursable expense amount. ?